IMPROVE PRODUCTIVITY – 9 WAYS TO DO IT
There was a time when I got to the end of a day and felt as if the whole day was wasted. It frustrated me and I decided to find out what super productive people do. I found quite a few things they have in common and following are 9 habits they all share. What if, like amazingly productive people, you could act with purpose when you work and get the maximum out of every minute of your day? Have a look, implement it in your life and see what happens:
FOCUS ON ONE THING AT A TIME
Quite often we think multitasking is a way to get more done but it could have the opposite effect. By trying to do too many things at the same time you could actually be limiting your productivity. The quality of the work you produce could also suffer.
By concentrating on one task at a time, you will be able to apply all your focus to it. You will finish it sooner and most probably end up with better quality work as well.
It is all too easy to get distracted by the phone or social media announcements. By turning your phone, email and all social media notification off, you will have a lot more momentum to finish the specific task you are working on.
In everything you do you can expect to have failures and successes. Be prepared to handle failures and the successes will follow.
BALANCE WORK AND PERSONAL LIFE
It’s easy to be so focused on work and results that you neglect to take care of yourself and your family. It is important to keep a good balance. Make time to relax, exercise and have fun with family and/or friends. If you don’t you could burn out and not even be able to enjoy the fruits of your labor.
ONLY CHECK EMAIL AT SET TIMES
Have a set schedule for checking email. Depending on volume, something like 1st thing in the morning, a few minutes at midday and then again late afternoon should do. Don’t be tempted to check your email every hour as this could quite easily get you side-tracked.
Sort your emails into two groups. Group 1 would be those that need immediate attention and group 2 those that can wait. Allocate a specific amount of time for each of these groups and stick to it.
AVOID MEETINGS AS FAR AS POSSIBLE
Meetings are (most of the time) enormous time wasters. People tend to go off topic and before you know it you’ve wasted a lot of time. If a meeting can’t be avoided, make sure there is a written agenda with clear objectives. Appoint someone to moderate the meeting and make sure the agenda is followed and objectives met.
LEARN TO SAY NO (Especially to yourself)
We often fear that nothing else (or better) will come along, so we often say yes when we should say no. The more you take on, the harder it becomes to complete successfully. Only say yes when you know you have the time to take on a new project.
LEARN TO DELEGATE
It’s amazing how difficult most of us find it to delegate. Do you think no one can do a job as good as you? I know I suffered from that a long time. Life got a lot easier once I realized I don’t have to control everything! By delegating efficiently you can take a lot of pressure off yourself. Having less to do by yourself will also improve productivity.
PREPARE FOR THE DAY WITH A GOOD MORNING ROUTINE
If you set a good morning routine you will be a lot more prepared for the day. Do yoga, or whatever exercise you fancy, walk the dog and then enjoy a hearty, relaxing breakfast. Plan your day and get yourself in the right frame of mind for a productive day.
It might mean having to get up a little earlier, but you will quickly get into the routine. A good morning routine will soon become a habit that will improve productivity and keep you healthy and full of energy!